Best Practices for Saving Data for Off-Campus Analysis – Web Interfaces for Cloud Services

By Evan Campbell
Published on May 19, 2020 11:26 am MT
Updated on May 20, 2020 2:20 pm MT
Posted in General CNSIT, Knowledge Base, The Cloud

Saving data to the cloud and/or an external drive to be analyzed at home will be key in helping labs maintain social distancing.  If you have an external drive these programs provide another location to backup data free of charge that can be accessed anywhere with an internet connection. These directions cover the web interfaces for two popular cloud storage tools available to the campus community. These processes are most appropriate for users of lab equipment that generate data to be analyzed off-site (a different computer) from a local non-CSU-eID account that is running the instrument.

Onedrive

Navigate to https://portal.office.com in your preferred browser of choice and sign in with your CSU eID credentials.  After you have signed into the Office 365 portal and selected “Onedrive”, you will be able to upload files and folders to Onedrive for storage and access off campus.  Currently there is a file size limit of 15 gb, but Microsoft is currently working on increasing that limit to 100 gb by the end of June, 2020.  While the file or folder is being uploaded you will need to stay in the lab until the uploading process is done in order to logout of the Office 365 portal for security purposes.  Once you are home you can access the uploaded files and folders by logging into https://portal.office.com with your CSU eID credentials.

Information on Onedrive: https://support.office.com/en-us/article/invalid-file-names-and-file-types-in-onedrive-and-sharepoint-64883a5d-228e-48f5-b3d2-eb39e07630fa?ui=en-US&rs=en-US&ad=US

Google Drive

Navigate to https://mail.rams.colostate.edu in your browser of choice and sign in with your CSU eID credentials.  If you don’t have a Google account through CSU there is a link in the middle of the page that you can use to create one.  Once you have logged in and launched “Drive” you can upload files and folders up to 5 tb in size.  As with uploading files and folders in Onedrive you will need to stay in the lab while the data is being uploaded in order to logout of Google and close the browser for security purposes.  The data will now be available to you at home by logging into https://mail.rams.colostate.edu with your CSU eID credentials.

Information on Google Drive: https://support.google.com/drive/answer/37603?hl=en

Comparison Table

OnedriveGoogle Drive
Storage Limit5 tbUnlimited
File Size Limit15 gb (100 gb June 2020)5 tb
File Name/Path Character Limit399399
File SharingYesYes
File Recovery30 Days30 days or 100 iterations

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